Privacy Policy

Manchester Histories, on behalf of This Is Us, takes your privacy seriously. We are committed to protecting your personal information and being transparent about how we collect and use it.

This policy explains how we handle your personal data when you use our website, contact us or engage with our work. We may update this Privacy Policy from time to time by publishing a new version on our website. Please check this page periodically to stay informed.

1. Who We Are

Manchester Histories is a multi-award-winning charity that works collaboratively to reveal, share and celebrate Greater Manchester’s diverse histories and heritage. This is Us is a project developed and delivered by us.

For any questions about this policy, please contact us using the details at the end of this page.

2. What Information We Collect

We may collect personal information when you:

  •  Visit our website
  •  Sign up for newsletters or events
  •  Contact us by email, telephone or post
  •  Participate in our projects or activities

This information may include:

  • Your name
  • Your email address
  • Your postal address
  • Your telephone number
  • Your preferences, such as areas of interest

You can choose not to provide certain information, but this may limit the services or communications we can offer.

3. How We Use Your Information

We use your personal data to:

  • Provide and manage our services and activities
  •  Keep you informed about events, news and opportunities
  •  Respond to enquiries
  •  Improve our website and services
  •  Carry out research and evaluation, in anonymised form where possible
  •  Manage contributions submitted to the This Is Us website
  •  Review, edit, catalogue, preserve and publish submitted content, where appropriate and in line with the permissions provided
  •  Contact contributors about their submissions, including any questions, edits, permissions or access requirements
  •  Credit contributors, interviewees or creators where permission has been provided

Submitting Oral Histories and Archive Materials to the This Is Us Website

People may submit oral histories, audio recordings, photographs, videos, documents, written stories and other archive materials to be considered for inclusion on the This Is Us website.

What Personal Data May We Hold About Contributors?

This may include:

  • Your name
  • Your email address
  • Your telephone number, if supplied
  • Information about your connection to the story or material
  • Written descriptions, transcripts or contextual information submitted with the material
  • Oral history recordings, audio, video, photographs, documents or archive materials you have submitted
  • Personal information contained within the submitted oral history or archive material
  • Your preferences regarding how you or other contributors should be named or credited
  • Records of the consent, permissions and correspondence connected to your submission

Submitted material may be made publicly available on the This Is Us website where the appropriate permissions have been provided. We will review submissions before publication and may contact you if further information, clarification, permissions or changes are required.

At the end of the This Is Us project, the oral histories collected through the project will be deposited with Archives+ at Manchester Central Library for long-term preservation. Archives+ may continue to store, catalogue and provide access to the oral histories in line with the permissions, consent and access restrictions agreed with contributors and participants.

4. Sharing Your Information

We do not sell or trade your personal data.

We may share your information with:

  • Trusted partners and service providers, such as ticketing or email platforms
  • Collaborating organisations where relevant to a project
  •  Authorities where required by law
  • Archives+ at Manchester Central Library for the long-term preservation of oral histories collected through the project

We only share the minimum information necessary and ensure appropriate safeguards are in place.

5. Data Protection

We process personal data in line with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).

We take reasonable steps to ensure your information is:

  • Accurate and up to date
  •  Securely stored
  • Protected from unauthorised access or misuse

6. Your Rights

You have the right to:

  • Request access to your personal data
  • Request the correction of inaccurate data
  • Request the deletion of your data, where applicable
  • Withdraw your consent at any time
  • Object to certain types of processing

To make a request, please contact us. We may need to verify your identity before responding.

7. Security

We take appropriate technical and organisational measures to protect your personal data.

However, please be aware that no method of transmitting information over the internet is completely secure.

8. Cookies and Website Data

Our website may collect information such as:

  • Your IP address
  • Your browser type
  • The pages you visit

This helps us understand how people use our website and improve the user experience.

We may use cookies to enhance the website’s functionality. You can control cookie settings through your browser.

9. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices or content of those websites.

10. Unsubscribing

You can unsubscribe from our communications at any time by:

  • Clicking the unsubscribe link in our emails
  • Contacting us directly

11. Contact Us

If you have any questions about this policy or how we handle your data, please contact:

Administrative Office
WLG.21 Samuel Alexander Building
The University of Manchester
Oxford Road
Manchester
M13 9PL

info@manchesterhistories.co.uk

Telephone: 0161 306 1982